UCSD Limited Submissions: FAQs

The Limited-Submission Process at UCSD

 

1. What is a limited-submission opportunity (LSO)?

Limited-submission funding opportunities are those for which the sponsor limits the number of proposals any organization, including UCSD, may submit.

2. How do I sign up to receive LSO announcements?

All limited-submission opportunity announcements are posted on the LS web site and distributed via two UCSD email lists:

  1. The UCSD Funding List is used for distribution of funding opportunity announcements relevant primarily to investigators on the General Campus and at Scripps Institution of Oceanography. To subscribe, please go to: https://lists.ucsd.edu/mailman/listinfo/funding-announcements-l .
  2. The Biomedical Limited Submissions List is used for distribution of limited-submission opportunity announcements relevant primarily to investigators engaged in biomedical and health-related research. To subscribe, please go to: https://lists.ucsd.edu/mailman/listinfo/biomed-funding-ls-l.

3. What do I do if the UCSD limited-submissions website doesn’t list an opportunity that I am considering?

While the Office of Research Affairs (ORA) makes every effort to list all limited-submission opportunities on this website, there may be some opportunities that are not on our list. If you become aware of a limited-submission funding opportunity that is not posted on our site, please notify us immediately by contacting limitedsub@ucsd.edu with the name of the sponsor and funding opportunity. Please include or provide a link to the call-for-proposals, if possible.

4. Who reviews internal pre-applications for limited-submission opportunities?

Four standing committees composed of Academic Senate-appointed senior faculty members and researchers review internal pre-applications and make recommendations to the Vice Chancellor for Research regarding which applications should go forward as proposals to external sponsors. Each standing committee includes faculty representation across a broad range of disciplinary expertise. For a small subset of limited-submission programs for which the relevant standing committee benefits from additional expertise in the pre-application review process, supplemental ad-hoc reviewers are recruited.

5. What criteria are used to determine which application(s) will move forward?

The review committees’ overarching goal is to maximize the number of limited-submission awards that come to UCSD. The review committee considers each application's responsiveness to the program's goals and guidelines, including merit review criteria, if stated, as well as adherence to the campus application instructions. The committee's determinations are made following extensive discussion in face-to-face meetings or teleconferences. While committee members are chosen to provide diverse disciplinary expertise, they are instructed that they are not intended to serve as advocates or representatives for applicants in their respective areas.

6. Will I receive comments from the committee?

Yes. Each campus applicant, whether or not her/his proposal is chosen to move forward, is provided with written feedback from the committee. However, the committee cannot provide a detailed review due to the volume of submissions received. Due to the often short time frame between review and sponsor submission deadlines, rebuttals cannot be entertained.

7. If I miss an internal pre-application deadline, may I submit late or request an extension?

When a listed internal deadline has passed and fewer applications than permitted by the sponsor are received by ORA, opportunities remain open until the maximum number of applications permitted by the sponsor have been received internally, or until the sponsor’s deadline, whichever comes first.

If the opportunity still appears on the Current Opportunities web page and is marked as “(Open until filled)”, please contact limitedsub@ucsd.edu. Please note that some LSOs do not receive any campus applicants. These are excellent opportunities to apply for external funding without competition from other PIs on campus.

If the campus deadline has passed and the opportunity has been closed, i.e., the number of pre-applications exceeds the sponsor’s limit, late pre-applications cannot be accepted. This policy is to ensure fairness and to enable the review process to proceed swiftly. Expeditious completion of the campus review process allows selected applicants as much time as possible to develop highly competitive proposals.

8. Why is the campus deadline at 8:00 AM?

The 8:00 AM deadline, which applies to pre-applications for all limited-submission opportunities, enables staff to promptly confirm receipt of each pre-application, and, if necessary, communicate swiftly with applicants to resolve any issues prior to forwarding all pre-applications to the faculty review committee.

9. If my pre-application is selected to move forward for one limited-submission opportunity, does that affect the chances of my pre-application being successful in any other limited-submission internal competition?

No. Reviews for each limited-submission opportunity, and each cycle of each opportunity, are independent. All applicants, whether selected to move forward in a previous competition or not, compete on a level playing field in subsequent competitions. Resubmitted pre-applications are treated as new applications – neither accorded preferential consideration in the evaluation process, nor disadvantaged in any way. Each pre-application, whether or not it is a resubmission, is given full consideration by the faculty review committee. The committee selects the pre-application(s) judged to be most competitive among those under consideration at the time of review.

10. If my pre-application is not selected, may I reapply in a future cycle?

Yes. Each pre-application is evaluated without prejudice related to the outcome of prior reviews.

11. Do you have any general suggestions for preparing a competitive pre-application?

In addition to following the instructions in the campus limited-submission announcement, we strongly recommend that applicants carefully review the call-for-proposals and, if applicable, any additional information on the sponsor’s website that gives insight about the sponsor’s priorities and preferences. Descriptions of previous awards/awardees and reviewers/judges can be particularly illuminating. For a few recurrent, popular limited-submission programs, we provide friendly written guidance (Please see Guidance Tab: Requires Log-in), and also offer Q&A sessions well ahead of the campus deadline.

12. Is there a possibility of collaboration between PIs whose pre-application(s) were selected to move forward to the sponsor and those whose pre-application was not selected?

While we do not divulge information about the selected applicants/applications to limited-submission programs in order to preserve the integrity and confidentiality of the review process, a PI whose application was not selected to move forward may be offered a possibility, if interested, to send materials to us to be forwarded to the selected PI, along with an expression of interest in exploring potential collaboration. Encouraging strategic collaborations to position UCSD teams for success is always of interest. The understanding would be that the selected applicant could initiate collaboration, but would be under no obligation to do so.